Most IT admins we speak to share a familiar moment. They pull up a report of their Teams environment and find dozens of workspaces nobody owns or uses, guests who left two years ago still sitting in active channels, and naming conventions that look like they were invented by five different people on five different days.
It's not a failure of intention. It's a failure of process. And it's far more common than anyone likes to admit.
We're Solutions2Share, and we'll talk about exactly this: how organizations can regain real control over their M365 environments without breaking their budgets or their sanity.
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The Governance Gap That Keeps Growing
A company adopts Microsoft 365 with good intentions, gives everyone access to Teams, and then watches collaboration grow faster than governance can keep up. Workspaces multiply. Guest accounts accumulate. Nobody formally owns the cleanup.
The result? Security risks that are invisible until they're not. Compliance gaps that surface during audits. An IT team spending its time on manual reviews instead of meaningful work.
The good news: the problem is solvable, without expensive E5 licenses or months of custom development.
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Our Session at ECS 2026: Governance Without E5
Our expert Maximilian Hauck will be presenting:
"License-Independent Automation in Microsoft 365 Governance - without E5"
Governance automation doesn't require an E5 license. Maximilian will walk through how to build scalable governance processes using standard and mid-tier licenses, covering lifecycle automation, workflow-based review processes, and how to fill the gaps with complementary tooling. If you've ever looked at an E5 price tag and felt the conversation end right there, this session is for you.
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Teams Manager: Bringing Order to M365 Group Sprawl
Teams Manager addresses the root cause of workspace chaos. Instead of letting users spin up Teams and SharePoint sites without structure, it introduces a governed request-and-approval flow that enforces naming conventions, applies metadata, assigns owners, and sets lifecycle rules from day one.
Once a workspace exists, Teams Manager keeps it accountable. Automated lifecycle reviews prompt owners to confirm whether a space is still needed. Inactive workspaces get flagged, archived, or deleted based on policies you define. With full reporting and audit capabilities, you always know what's active, who owns it, and what's consuming your storage.
It is Microsoft 365 Certified, has earned a G2 "Users Love Us" badge, and is the title holder Microsoft Teams App Store’s category “Most Popular”.
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External User Manager: The Guest Problem People Don’t Talk About Enough
Guests get invited for a project, the project ends, and the guest account stays. Multiply that by two years and a hundred projects, and you have a significant, largely unreviewed attack surface in your tenant.
External User Manager closes that loop with a structured lifecycle for every external user: invitation, approval, onboarding with documents to sign, ongoing access reviews, and clean removal at end of lifecycle. Every step is documented and auditable.
For organizations under GDPR or other data protection requirements, this matters legally, not just operationally. The Enterprise edition adds DocuSign integration, API/webhook support, and organization-level management for teams handling external collaboration at scale.
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Templater for SharePoint: Structured Provisioning on Your Own Servers
For organizations that can't move everything to the cloud, Templater for SharePoint delivers standardized SharePoint site provisioning on-premises, with a zero-trust approach and full control over templates, permissions, workflows, and storage. Everything runs on your own servers. No cloud dependency, no governance compromise.
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Come Find Us
Stop by to see Teams Manager or External User Manager in action. We're happy to walk you through a live demo and talk through your specific environment.
We're also running a PlayStation 5 Pro raffle. Stop by the booth and take part.
Want to explore before the event? Book a free demo at solutions2share.com/book-a-demo or start a 14-day free trial directly from the Microsoft Teams App Store.
When did you last look at your guest user list and feel genuinely confident about what you saw? If the honest answer is "a while ago," ECS 2026 is a good place to change that.
See you in Cologne.
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Solutions2Share is a Microsoft Solutions Partner and ISO 27001 certified developer of governance apps for Microsoft 365. With 60,000+ installations and over 1 million users globally, our products are trusted by organizations including Ernsting’s family, STADA, and multiple Red Cross organizations. www.solutions2share.com